The Dos and Don’ts of Hosting Business Meetings and Events

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Hosting Business Meetings and Events Health Dos and Don’ts

In this present time ofPandemic Crisis, it’s important for event organizers to prioritize public health and safety. Whether it’s planning a business or private event, there are certain rules and regulations thateveryone shouldbe aware of before hosting a gathering. By familiarizing yourself with the dos and don’ts of hosting a business event or meeting, you can ensure that your function goes off without a hitch.

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Health Do’s & Don’ts for Hosting a Business Event or Meeting

Social Distancing

Do: Encourage proper social distancing of at least 6 feet (2 meters) between guests and adjust seating accordingly. Designate plenty of space between guests and seats to maintain distancing standards. A common option is to choose chairs with extended arms to prevent guests from sitting too close.

Don’t: Have guests come in contact with each other or allow people to cluster together.

Hygiene and Cleanliness

Do: Provide sanitizing stations throughout the venue. Place bottles of hand sanitizer in prominent locations such as entrance and exits and include them on every table. Provide disposable disinfectant wipes for each attendee to ensure that all surfaces are properly sanitized.

Don’t: Keep restrooms and communal areas in a state of disarray. Make sure they are clean, organized, and stocked with proper paper goods like toilet paper and paper towels.

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Face Masks

Do: Provide masks for guests, especially during interactions and at the entrance to the event or meeting, and remind attendees that masks should always be worn. For an extra layer of safety, consider providing masks with a filter for attendees.

Don’t: Skip over the importance of wearing a mask, especially when interacting with other guests or when using public restrooms and walkways.

Temperature Checks

Do: Consider temperature checks at the entrance of your event or meeting. Having a contactless thermometer on hand is ideal to ensure that the temperature information is collected hygienically.

Don’t: Forget to maintain updated records of each guest’s temperature results.

Venue Capacity

Do: Manage capacity throughout the space as efficiently as possible. Ensure that the venue has enough room to spread people out, rather than having guests crammed together in one area.

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Don’t: Exceed capacity regulations set by local governments. Check local regulations for the maximum amount of people allowed at the venue during your event or meeting.

By following these dos and don’ts of hosting a business event or meeting, you can ensure that you are taking all the necessary steps to prioritize the health and safety of your guests. Keeping up with the proper etiquette at a business event or meeting also helps to ensure that the function will run smoothly.

For more information about the regulations for hosting events and meetings during the pandemic, visit your local government website to get up-to-date information.